Executive Members Positions and Roles
Section II – Role
The President, as Chief Executive Officer, shall represent the members and the association at occasions and in all official relations with the Concordia Student Union, Concordia university associations in Concordia and in any Lebanese or other cultural, social, inter-university events on a regional, national and international level.
The president shall prepare an agenda for each meeting, enforce the mandate of the constitution and shall be the co-signing officer with the VP Finance of any requisitions or purchase requisitions of the association. He or she shall be responsible for outlining and creating a program of activities for the year in conjunction with the Executive Committee, bearing in mind the aims of the club and wishes of the general members, and shall be responsible for maintain continuous contact with the umbrella organization above the Association: CSU.
4.2 VP marketing
The Vice-President marketing , shall take care of all advertisements needed for events. He shall also maintain a great social media image of the association through facebook, twitter, … Designing the posters or finding an alternatives shall be a responsibility of his/her.
4.3 VP Internal Affairs
The VP Internal Affairs is the office manager; he or she shall be responsible for the filing of all documents received, coordination of office hours among the executive and general members, maintenance of the office’s resource center, and other internal administrative matters as deemed necessary. Further, manager shall actively promote the club’s resource center among the Concordia community and shall be responsible for all booking accommodations.
4.4 VP External Affairs
The VP External Affairs shall act as the liaison with the other Lebanese Student Associations in Montreal and other cities as well as other groups within the Concordia and Montreal communities and outside Montreal with whom the club may work with, especially in the coordination of joint events
4.5 VP Finance
The VP Finance shall coordinate the preparation of the budget, maintain a ledger of all financial transactions of the club, act as the financial liaison with the Concordia Student Union, and coordinate any fundraising activities. He or she shall actively seek funding for the association, take advantage of any grant opportunity and shall be responsible for presenting the financial report of the year’s activities at the end of term of office.
VP Communication shall be in charge of communicating the information from the executive team to the student body and from the student body to the executive team. He/she has to ensure to keep the executives as well as the members updated on all current activities. The Secretary will also need to make the executives accessible to the members, and make them feel welcome and push them to reveal all their aptitudes. As well as being responsible for coordinating days on which the Association will have a Presentation/ recruitment table on the Mezzanine.
4.7 VP Sports
VP Sports shall be in charge of the preparations and organization of any event of a competitive and athletic nature, within Concordia University and outside in case of joint events with other external associations. The VP Social and Leisure events shall be responsible of duties such as writing event’s name and full descriptions, as well as purposes. Furthermore, the VP Social and Leisure events will have to set the income of the event with the VP finance.
In case of a draw during an executive board voting, the president’s vote shall count as 1.5 and the votes of all other Vice-Presidents shall count as one.